Sibford Gower Parish Council Minutes of the council meeting held in Sibford Gower Endowed Primary School On Monday 17th September 2018

Present

Parish Cllrs – David Allen, Trina Crilley, Roger Mallows, Hugh Pidgeon, Tony Skowronski.
34 local residents and clerks Peter Hardman & Vanessa Mulley


Proceedings

The meeting opened with the chairman speaking again as he had done at the first meeting of the new council of their hope that it continued to develop its relevance as a forum for village residents to reflect together on matters of importance to them – and what a pleasure it was seeing so many people coming to join the evening’s deliberations on this occasion.

A warm welcome was extended to the new Parish Clerk Vanessa Mulley whose term of office as clerk officially began on 3rd September 2018. Also special welcome to Ian Sharp (Path Warden to the Sibfords) and John Wass (Cllr to the Ferris Council)

The council paid special thanks to Peter Hardman and acknowledged his hard work and loyal service to the Parish council over the last 17 years. Thanks were also extended by several residents.


Co-Option of a 5th Councillor

The council also formally welcomed our 5th councillor Trina Crilley to the team. Trina brings a wealth of knowledge with her, and met all the criteria the council had been seeking to find in this new appointment, including the natural link she shared with Vanessa with other young parents with a stake in the next generation growing up in the village.

 

Minutes

The minutes of the Parish Council Meeting held on 17th May 2018 were approved and signed.

 

Actions arising

David Allen confirmed that updating and further developing the Sibford Gower website is underway and discussion on the defibrillator is now live again, but that the Council still needed to attend to developing a privacy policy. New email addresses were up and running and a new bank account and signatory approval was also being established.

Hugh Pidgeon  commented on the value he, Roger and Tony had taken from their attending an immensely informative liaison meeting in June the Cherwell District Council organised every six months for parish councillors and their clerks.  

 

Current Correspondence and communications

A letter was acknowledged from Maureen Hicks with grateful thanks on behalf of the Sibford Society for the money donated by the Council towards their Exhibition on Sunday 11th November: ‘Life in the Sibford during years 1914 to 1918’

A Letter from Andrew Finding was also acknowledged with reference to the re-routed footpath at Haynes Barn.  (see Footpath update)

The Parish notice board is to be replaced and re-located alongside the village hall notice board, as a supplement to the Sibfords Website. Thanks were extended to the Village Hall Committee for their help in this.  To be actioned.

 

Update on the SGPC section of ‘The Sibfords’ website

The current website is under review and the Council would like to make some adjustments to bring it in line with the Sibford Ferris site. Thanks were extended to Tim Huckvale for his continued help with the website.

Three areas are currently being addressed:

  • New Email addresses for the Councillors and Clerk – already completed
  • Accountability to the electorate for financial governance
  • General website content with a view to it becoming a regular point of reference for the village

 

The Millennium Field

Council feel the field should be kept as a natural field in line with the practice established by Paul Hobson rather than made to feel like a theme park. Residents agreed with the proposal and several residents contributed to ideas on how this could be maintained. The general feeling was that the field should be clear-cut twice a year rather than as at present just the once in late October, but Council confirmed that for the time being funding would be a significant constraint.  Contracts for all 3 major grass cutting contracts are to be reviewed.

Following a suggestion made by Ronald Hawkes, a clean-up session had been organised for Saturday 22nd September at 10am with a small group of residents volunteering to assist with this.  Tony Skowronski consequently posted a note on the Neighbour website in thanks for a highly successful event.

 

Financial Matters

All finances have been reviewed by Cllr David Allen to enable an understanding to be achieved of what were restricted funds and what were not.  Financial forecasts, budgets and the requirements for next year’s precept are to be reviewed at a working group meeting to be arranged before the next Open Meeting of 10th December to deal with these matters. Based on current understanding, the council feel the precept needs to be restored to at least its 2017/18 level in the new financial year.

It was agreed that a new bank account with improved access should be opened as soon as possible, so that the new councillors will have the ability to sign cheques. Funds will be transferred across from the existing bank account when appropriate.

It was agreed that the role of Responsible Financial Officer needed to be allocated due to the retirement of the existing officer Peter Hardman. That the role pass to Vanessa Mulley the new Parish Clerk, was proposed by Cllr David Allen and seconded Cllr Hugh Pidgeon.

A list of cheques issued by the clerk is attached for the record as Appendix B below.

 

Speeding Issues

A debate has been raised via the ‘Next Door’ website regarding the ongoing issue of speeding and has raised great interest. The council are delighted that a working group is to be formed headed up by Richard Irons, who started the debate, to look at ways the village can help reduce speeding at critical points through the village. To be actioned.

Residents were asked to share their thoughts and experiences regarding this and six residents have passed on their contact details as volunteers for the group. The Council will pass these details onto Richard who was unable himself to attend the meeting.

A copy of an e-mail has also been received from the Head Teacher of Sibford Gower Endowed Primary School sharing her thoughts and concerns regarding the issue of congestion and speeding at critical points in the school day.

 

The provision of a defibrillator

It was agreed that the addition of a defibrillator would be a great resource to the village. The Village Hall committee have kindly agreed for a defibrillator to be sited in the open porch way of the Village Hall if appropriate. Care needs to be taken with training of this equipment as well as its maintenance and further discussions needs to be had regarding this. Residents shared their thoughts regarding issues concerning location and accessibility.  It was noted that previous requests for volunteers for the first responder scheme had not been successful so concern was raised how this was to be achieved. Awareness clearly needs to be raised, and it was suggested by residents that discussions be held with the surgery regarding their own device. Cllr Crilley, former Cllr Gil Soden and Cllr Wass from the Ferris who all come from medical background will look into the provision of a defibrillator and related training issues in order to move discussions forward over the coming 2 months.  To be actioned.

 

Plans for next summer’s Annual Meeting

It was suggested by the Council that the Annual meeting becomes a celebration of the community as a whole and a collaboration between the Gower and Ferris Parish councils.  It was agreed that there were formal procedures to be dealt with the were specific to each council, and that Councillors would need to find creative ways to hold themselves to account to the community for their work over the year, but the overall proposal otherwise to celebrate the activities over the year of the many societies, organisations, clubs and institutions found favour with those present.  Cllr Wass was in favour of the two Councils joining in this way but Ferris Council are in discussions regarding this : further meetings involving the councillors from both Gower and Ferris are anticipated over the next two months to consider how this might actually work. To be actioned.

 

Planning Matters 

A listing of all planning applications dealt with by the Council are attached as Appendix A below.

The current system for circulating planning applications needs addressing and Council agreed to re-evaluate this. To be actioned.

The main concern of the moment regarding planning was the current sale of Mawles Farm situated in the heart of the village as part of the larger estate of the late Keith Sabin. Residents confirmed there is a general anxiety regarding the site and the possibility it will be put up for redevelopment rather than for farming. Discussions took place regarding the merit of the village purchasing some land to prevent major redevelopment encroaching further onto adjoining land, and Council invited the Towns Estate Charity to consider what options were open to them.  Three of the Gower Councillors went to view the site on the Thursday following the meeting.

There was a preliminary conversation about the merits and limitations of developing a Neighbourhood Plan to anticipate and manage developments of this kind.  Reference was made by Cllr Roger Mallows to his experience as the guest of Tysoe Parish Council the previous week when he had attended an Open Exhibition of the work conducted to date there on their own plan.

 

Footpath update

Council thanked Ian Sharp – the Parish’s Path Warden - for his continued work regarding village footpaths in both the Gower and Ferris. Ian shared his interest in forming a group to assist him in his efforts. To be actioned.   Residents shared their findings on the generally poor condition of footpaths and stiles within Oxfordshire compared to those of Warwickshire. Residents were encouraged to share details with the warden who reports back all findings to Cherwell District Council.

Hugh Pidgeon’s visit with Ian to the site of the re-routed footpath at Haynes Barn was welcomed by the owner Andrew Finding and his wife, who showed them the  proposed repositioning and the rationale developed over a 3-month enquiry by the Oxfordshire Rights of Way Officer, Andy Sylvester.  Part of  Andrew Finding’s consequent  letter to Ian and Hugh was read out at the meeting and appreciation expressed for his kind invitation to any concerned residents to contact him regarding the re-location, in which he said he would be happy to show them the site and talk through any remaining concerns. 

Hugh Pidgeon expressed the view that a lot of misunderstanding had been generated by the invitation to make any objections being left to the end of the enquiry sequence - and after the application had been approved - rather than inviting them at an earlier stage of the enquiry.  He reported to the meeting that he would be writing to Andy Sylvester to that effect.  To be actioned

 

Two Areas for Review – the village pond and former allotment in Burdrop

Both topics are under review but Cllr Mallows advised the meeting that he will be heading up investigations into the upkeep of the pond following some minor work he has carried out clearing some of the pond weed. A couple of local residents have also assisted in this as they have done for several years. Some resident were concerned regarding the wildlife within the pond and have volunteered to work with Cllr Mallows moving forward. Meeting of the working group to be actioned.

The former allotment in Burdrop was one of a number of places in the village the Council felt had fallen into some level of neglect.  It’s owner, Rachel Holcroft (nee Tustain) now lives some way away in Denbighshire and had been in touch with Peter Hardman on the matter.  To be followed up.


Next Meeting

The next meeting of the parish council is now set for Monday 10th December in the Sibford Gower Endowed Primary School ITC Suite at 7.30pm.

There being no further business to discuss, the chairman thanked everyone for attending and closed the meeting at 9.45pm 

 

 

APPENDICES

Appendix A to Minutes of SGPC Meeting – 10th September 2018

Planning Applications

Since the previous Meeting, the following planning applications had been considered:-

No. 18/00759/F           Parsons Barn Farm, Shutford Road, Sibford Ferris OX15 5AD                           S G White

Commercial change of use of a former agricultural building (subsequently equestrian) to B8 storage use and associated external parking of commercial vehicles in connection with the business occupier (Gentlevan Removals)

No objections but with observations

 

No. 18/00793/F           Muddle Barn Farm, Colony Road, Sibford Gower OX15 5RY                 Mr & Mrs Besterman

Variation of condition 2 (plans) of 16/01563/F (Appeal reference – APP/C3105/W/17/317098) – minor material amendments involving alterations to the design 0f the replacement dwelling as well as the construction of a replacement dwelling

No Comments

 

No. 18/00868/F Miramar Cottage, 5 The Colony, Colony Road, Sibford Gower OX15 5RY                  

Ms C J Tucker

Rear ground floor extension and flat roof dormers

Supported

 

No. 18/00836/LB        Goodmays, Burdrop OX15 5RQ                                                         John Billingham

Alterations to the configuration of internal ground floor spaces, alterations to the main bedroom, raising of chimneys, partial re-design and replacement of ground floor fireplaces, re-painting of internal beams, replacement of timber doors and the electrical rewiring of the property (Retrospective)

Noted but no comments

 

No. 18/00216/DISC  Barn Close, Burdrop OX15 5RQ                                

Mrs Sue Downes

Discharge of condition 7 (joinery details) of 16/01953/F

No Comments

 

No. 18/00159/TCAThe Old Post Office, Main Street, Sibford Gower OX15 5RT   M   Mulley

Fell T1 x Eucalyptus  T2  x Silver Birch - Fell

No Comments

 

No. 18/01094/Q56      Top Barn Farm Agriculture Buildings adjacent  the B4035, Sibford Gower Executors of the late Keith Sabin                                                                

Change of use of agricultural buildings to a dwelling house and associated building operations

No Objection

 

No. 18/01005/F   Green Acres, Main Street, Sibford Gower OX15 5RW A Conaway

Refurbishment of existing dormer bungalow including first floor extension and hard landscaping

Supported

 

No. 18/00170/TCA Staddlestones, Bonds End Lane, Sibford Gower OX15 5RT

T1 x Red Cherry – Fell & replant away from wall

No Comments

 

No. 18/01167/F  Muddle Barn Farm, Colony Road, Sibford Gower OX15 5RY

Creation of new driveway and part removal of existing driveway

No Comments

 

No. 18/00209/TCA     Green Acres, Main Street, Sibford Gower OX15 5R  Mr Conway

T1 and T2  - Fell outgrown location very close together very close to oil tank. T3 – Birch – removal of first limb over extended and unbalancing crown

No Comments

 

Since the previous Meeting, the following decisions have been received:-

 

No. 18/00483/F Briar Cottage, 3 The Colony, Colony Road, Sibford Gower   Mrs Sue Lovatt 

Erection of conservatory to rear elevation

Permission for development subject to conditions

Supported

 

No. 18/00523/F  Wisteria Cottage, Burdrop  OX15 5RQ  Mrs S Davies

                       

Single storey side extension with associated alterations.

Permission for development subject to conditions

Noted

 

No. 18/00550/F           Stonewalls, Bonds End Lane, Sibford Gower OX15 5RT                          M Smales

Erection of single storey extension to replace single storey extension

Permission for development subject to conditions

Noted 

 

No. 18/00753/F           Coppers, Pound Lane, Sibford Gower OX15 5RR                   

Mr & Mrs A Tindesley

Garden store, gym and greenhouse building

Permission for Development subject to conditions

Noted

 

No. 18/00868/F Miramar Cottage, 5 The Colony, Colony Road, Sibford Gower OX15 5RY 

 Ms C J Tucker

Rear ground floor extension and flat roof dormers

Permission for development subject to conditions

Noted

 

No. 18/00836/LB        Goodmays, Burdrop OX15 5RQ                                                         John Billingham

Alterations to the configuration of internal ground floor spaces, alterations to the main bedroom, raising of chimneys, partial re-design and replacement of ground floor fireplaces, re-painting of internal beams, replacement of timber doors and the electrical rewiring of the property (Retrospective)

Refusal of permission for Development

Noted

 

No. 18/00159/TCA     The Old Post Office, Main Street, Sibford Gower OX15 5RT        

M   Mulley

Fell T1 x Eucalyptus  T2  x Silver Birch - Fell

No further Comments or Objections

 

No. 18/00793/F  Muddle Barn Farm, Colony Road, Sibford Gower OX15 5RY             Mr & Mrs Besterman

Variation of condition 2 (plans) of 16/01563/F (Appeal reference – APP/C3105/W/17/317098) – minor material amendments involving alterations to the design 0f the replacement dwelling as well as the construction of a replacement dwelling

Permission for development subject to conditions

Noted

 

No. 18/00170/TCA     Staddlestones, Bonds End Lane, Sibford Gower                            J Robinson

T1 x Red Cherry – Fell and replant in border away from wall

No further comments or  Objections

 

No. 18/01094/Q56 Top Barn Farm Agriculture Buildings  adjacent the B4035, Sibford Gower

 Executors of the late Keith Sabin

Change of use of agricultural buildings to a dwelling house and associated building operations.

Approval granted subject to conditions

Noted

 

No. 18/01005/FGreen Acres, Main Street, Sibford Gower OX15 5RW  A Conaway

Refurbishment of existing dormer bungalow including first floor extension and landscaping

Permission for development subject to conditions

Noted

 

No. 18/01504/F  Barn Close, Street Through Burdrop, Burdrop OX15 5RQ   Mrs S Barnes

Amendment to Approved Planning 16/01953/F – Garage Building to include ‘in-line’ Photovoltaic Panels

Noted

 

No. 18/00209/TCA     Green Acres, Main Street, Sibford Gower OX15 5RW              

Mr Conway

T1 and T2  - Fell outgrown location very close together very close to oil tank. T3 – Birch – removal of first limb over extended and unbalancing crown

No Further Comments or Objections

 

Appendix B to Minutes of SGPC Meeting – 10th September 2018

Cheques issued

DateChq No. Amount PayeePurpose
16.05.18333£30.00Sibford Village HallCost of APM on 30.04.18
25.05.18334£253.20Thos Fox LandscapingMowing churchyard-9&23 May
01.06.18335£338.89BHIB LtdInsurance premium
05.06.18336£60.00WC&EF Lovesey & SonMowing
21.06.18337£39.00Cherwell DCCharge re uncontested election
28.06.18338£253.20Thos Fox LandscapingMowing C’Yd
03.07.18339£398.40 N R Prickett Mowing verges
 340£60.00WC&EF Lovesey & SonMowing
27.07.18 341 £253.20Thos Fox LandscapingMowing C’Yd
05.08.18342 £60.00WC&EF Lovesey & SonMowing
22.08.18343 £96.00OALCCost of Training Event (D.Allen)
30.08.18 344£253.20Thos Fox LandscapingMowing C’Yd
31.08.18 345£100.00The Sibfords Society  Grant re Exhibition